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Abstracts

Conditions & Important Information | Abstract Content | Abstract Formatting Instructions | Sample Abstract

DEADLINE FOR SUBMISSIONS: Monday 31 March 2008

Abstract submissions have now closed.

Submitted abstracts are now being considered by the Scientific Committee and authors will be notified by email of acceptance or otherwise around mid-May.

The Scientific Program Committee thank you for your involvement and looks forward to working with you to ensure this is an outstanding program for everyone attending.

Should you have any concerns, please email the conference organisers or Tel: 03 9867 8699.

IMPORTANT

All submitters are required to read and will be asked to formally acknowledge the following information prior to submitting their abstract.

Click to download a handy print version of this page, including sample abstract & categories

Conditions & Important Information

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1. All abstract submissions need to be made by an individual conference registrant. The abstract submitter will be acknowledged as being the Presenting Author - there can only be one Presenting Author.

2. Abstract submissions are required in order to present a proffered paper (15 mins oral), case study (15 mins oral) or scientific poster at the conference.  Requests for oral places are not guaranteed - due to space limitations in the program, some oral requests may be offered a poster place instead.  Abstract placements are determined by the Scientific Program Committee and their decision to allocate oral or poster placements, including category/session placements within the program, are final.

3. All abstracts must be original work.

4. You first need to register for the conference before you can submit your abstract. Although your registration payment can be made at a later date, it must however be fully paid by the close of submissions (ie. 31 March 2008) for your abstract to be sent to the Review Committee. Should your abstract not be accepted into the program, a full and complete refund of registration fees paid will be made.  Registration fees are payable to participate in the proffered paper, case study or poster program.

5. All abstracts must be submitted via the Abstract Zone.  Abstracts forwarded to the conference organisers via another method (eg. by email, CD-Rom, as hard copy, by fax, etc) will be discarded.

6. An automatically generated Acknowledgement of Receipt will be emailed to the submitter upon successful upload of their abstract within the Abstract Zone - it is the responsibility of the submitter to ensure they receive this communication.  Do not resubmit your abstract for any reason other than lack of acknowledgement of receipt from the conference organisers.  If you have not received an acknowledgement of receipt within 30 minutes of submitting your abstract, contact the conference organisers to find out why.

7. The conference organisers will not be responsible for abstract submissions not received whether via the conference website due to internet service outages, hardware or software delays, power outages or natural disasters or via another format.

8. Multiple abstracts per presenting author are permitted.

9. Abstract Review Results (ie. whether your abstract has been accepted or not) will be emailed to the submitter by mid-May 2008.  Details of scheduling and instructions for presentation will be included with this communication.  It is the responsibility of the submitter to ensure they receive this emailed communication.  If your email address has changed since completing the Abstract Submission Form, be sure to advise your new email address to the conference organisers without delay.

10. Abstracts are subject to review by the Scientific Program Committee who reserve the right to accept or reject and allocate abstracts into the program.

11. Abstracts will be grouped by topic according to the scientific program and, although the Committee will do their best to accommodate preferences, there is no guarantee that your preference for poster, oral or session/topic will be offered.

12. The Abstract Formatting Instructions should be read before preparing your abstract - abstracts not conforming to these specifications may not be reviewed.

13. The conference organisers reserve the right to reformat abstracts if necessary to ensure uniformity for publication.

14. Successful abstracts received by the deadline date will be published in the Program & Abstracts Book and on a secured searchable environment on the conference website - by submitting your abstract you give permission for such publication.

Abstract Content

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1. The purpose of the abstract is to define the precise subject of the presentation to an audience.

2. It is unsatisfactory to state that results will be presented or discussed at the conference - these abstracts may be subject to rejection.

3. An abstract should not be a formal publication.

4. Tables, figures, literature references and acknowledgements should not form any part of the abstract's content.

5. It is the responsibility of the presenting author to ensure accuracy of content, spelling and presentation as abstracts will be published as submitted, pending any reformatting by the conference organisers as may be required to ensure consistency of formatting.

Abstract Formatting Instructions

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Page Set-Up	MS word document - A4 NO headers/footers
Title	Use Title Case (give each significant word a capital letter) No full stop Bold font
Text / Body	300 words max (200 words min) for abstract body Arial font - 9 point size single spacing use italics for scientific names English language NO tables, graphs, headers/footers, references or acknowledgements, keywords (these will be removed by the conference organisers)
Paragraphs	leave one blank line between paragraphs fully justified do not indent paragraphs
Presenting Author, Co-Authors & Institutions	All co-authors must be identified use full first name, followed by surname (eg. John Smith) underline name of presenting author do not include degrees, professional titles or post-nominals use superscripts to identify authors to institutions Example: John Smith1, William Black1, Jane Smithers1,2 1Department of Immunology & Microbiology, University of Melbourne, Parkville VIC 2Infectious Diseases Unit, Royal Melbourne Hospital, Carlton VIC

Sample Abstract

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